Job summary

Are you an organized, proactive, and detail-oriented professional, we are looking for an Office Administrator to join our dynamic, multinational team in Warsaw, Poland.

Key skills required for this role

Expense Management, Scheduling Customer Meetings, Shipping and Receiving, Office Supply Management, Customer Meeting Preparation, Reception Duties

Important

Expense Management, Scheduling Customer Meetings, Shipping and Receiving, Office Supply Management, Customer Meeting Preparation, Reception Duties

Job description

Office Administrator - Warsaw, Poland

Are you an organised, proactive, and detail-oriented professional? We are looking for an Office Administrator to join our dynamic, multinational team in Warsaw, Poland. This role is essential in ensuring smooth day-to-day office operations, providing administrative support, and creating a welcoming environment for both customers and staff.

Key Responsibilities:

Expense Management: Track office-related expenses and process employee expense reports efficiently.
Meeting Coordination: Schedule and organise customer meetings, prepare necessary materials, and manage room bookings.
Logistics Support: Handle shipping and receiving of packages and documents.
Office Supply Management: Maintain inventory and ensure office supplies are stocked as needed.
Hospitality & Reception: Welcome visitors, manage calls, and ensure a professional, customer-friendly environment.

What We're Looking For:

✔ Strong organisational skills with the ability to multitask.
✔ Excellent communication skills in Polish and English (written & verbal).
✔ Proficiency in Microsoft Office Suite and basic office software.
✔ A professional, friendly demeanour with strong interpersonal skills.
✔ Previous administrative experience is a plus.
✔ Ability to work in a multinational environment and collaborate across teams.

This is a fantastic opportunity to be part of a growing, fast-paced organisation where you can make a real impact!

Apply now or reach out for more details.