Job summary

The Supply Chain Administrator is to provide administrative support across the planning, procurement, and stock control functions of the Supply Chain Department. The role will be a temp to perm position based in Southampton.

Key skills required for this role

Manufacturing, supply chain, purchasing

Important

Supply Chain administrator to support the purchasing team

Job description

KEY RESPONSIBILITIES

• Action inventory transactions (job issues, stock adjustments, etc.).
• Digitisation and management of records, (e.g. delivery notes and POs).
• Job maintenance and issuing paperwork including job travellers, picking lists, sales dispatches, manifest, etc.
• Loading enquiries, new orders, and maintenance of existing orders to ERP system.
• Maintain build packs and ensure aftermarket database record is generated.
• Maintenance of inventory and procurement data within the ERP system.
• Maintenance of Sub-con PO's / jobs including ensuring free issue stock is transacted and send out within agreed schedule.
• Master data parameters adjustments (HS codes, CoO, CoC, COSHH, inspection, shelf Life and expiry date products checks).
• MRP housekeeping reports (inspection clearance, received but not transacted, invoiced but not received, sub-con processing, and jobs completion).
• Preparation of Supply Chain KPIs.
• Processing customer price enquiries.
• Processing of jobs in line with build/shipping plan, ensuring schedule adherence, and communicating deviations and risks as necessary.
• Safety stock and consumables stock maintenance e.g. reordering of cleaning supplies.
• Serial number generation and management.
• Supporting purchase order management (placement, expediting, delivery).
• Take active part in continuous improvement activities, perpetually looking for opportunities to improve business and supplier performance in terms of cost, quality, delivery, and working capital.

SKILLS AND COMPETENCIES

• Attention to detail and problem-solving skills.
• Competent with Microsoft Office applications: Word, Excel and PowerPoint.
• Excellent time management skills and ability to multi-task and prioritise work.
• Excellent written and verbal communication skills.
• Knowledge of office management systems and procedures
• MRP/ERP literate.
• Strong organisational and planning skills.

EDUCATION AND EXPERIENCE

• Previous experience within a manufacturing or engineering business.
• Purchasing or production administration experience.
• Recognised business administration qualification (NVQ, Diploma, BTEC, etc.).