Job summary

A leading multi-national Defence business are currently recruiting for a Purchasing Administrator / Purchasing Coordinator based in Rugeley (hybrid working) on a fulltime permanent basis.

Key skills required for this role

Purchasing, Procurement, Coordinator, RFQ, Admin

Important

Proven experience within a purchasing, supply chain OR RFQ role.

Job description

A leading multi-national Defence business are currently recruiting for a Purchasing Administrator / Purchasing Coordinator based in Rugeley (hybrid working) on a fulltime permanent basis.

The Purchasing Administrator / Purchasing Coordinator will be responsible for managing the RFQ process and providing administrative support to the supply chain team. Your primary focus will be coordinating RFQs with suppliers, analysing quotations, and assisting with general administrative tasks to ensure efficient supply chain operations. This role requires strong communication skills and a good understanding of supply chain principles.

Role - Purchasing Administrator / Purchasing Coordinator

Type - Permanent

Location - Rugeley, Staffordshire (hybrid working)

Salary - competitive (DOE)

Key roles and responsibilities for Purchasing Administrator / Purchasing Coordinator role and will not be limited to:

RFQ Coordination:

• Coordinate the RFQ process by liaising with internal stakeholders and suppliers to gather necessary information and documentation.
• Prepare RFQ packages, ensuring accuracy and completeness of all required specifications, drawings, and other relevant details.
• Distribute RFQ packages to suppliers and manage the communication flow, addressing queries and clarifications as needed.
• Monitor and track RFQ progress, ensuring timely responses from suppliers and adherence to project timelines.
• Consolidate and evaluate supplier quotations, analysing pricing, lead times, quality, and other factors to support decision-making.
• Collaborate with cross-functional teams to review and compare supplier proposals, facilitating the selection of the most suitable vendors.

Supplier Relationship Management:

• Develop and maintain positive relationships with suppliers, serving as the primary point of contact for RFQ-related communication.
• Collaborate with the procurement team to assess supplier capabilities, performance, and compliance with contractual obligations.
• Support negotiations with suppliers, assisting in obtaining favourable terms, pricing, and contract agreements.
• Identify opportunities for process improvements within the RFQ and supply chain administrative functions, proposing and implementing solutions to enhance efficiency and effectiveness.

Administrative Support:

• Provide general administrative support to the supply chain team, including maintaining accurate records, filing documents, and organizing meetings and appointments.
• Assist in the preparation of reports, presentations, and other documentation related to supply chain activities.
• Coordinate logistics for shipments and deliveries, ensuring accurate documentation and compliance with regulations.
• Monitor supplier performance metrics, such as on-time delivery, quality, and responsiveness, and provide feedback to suppliers when necessary.
• Assist in inventory management tasks, including data entry, stock reconciliation, and monitoring of stock levels.

Key skills and experience required for Purchasing Administrator / Purchasing Coordinator job applicant and not limited to:

• Proven experience within a Purchasing, Supply Chain OR RFQ role
• Manufacturing background is preferred
• An understanding of managing supplier relationships
• Ability to communicate effectively, both verbally and in writing with multi-level stakeholders
• Ability to work effectively and achieve targets in a fast-paced, continuously changing environment.

To apply for this Purchasing Administrator / Purchasing Admin / Purchasing coordinator / Purchasing Co-ordinator / Procurement Administrator / Procurement Admin / Procurement Coordinator / Procurement Co-ordinator / RFQ Coordinator position, candidates must be eligible to live and work in the UK.