Shipping Administrator (Defence)

Ref No. BHN550716
Salary £23,000 - £25,000/annum
Location Marlow, England
Job type Permanent
Job Status Open


My client is seeking a shipping Administrator to work with them on a permanent basis based in Marlow, you will be arranging shipments to satisfy customer demands, working with Brokers to receive imported goods.


Shipping Administrator

The Job

Key Responsibilities:

  • To coordinate daily shipments of customer sales orders from despatch to courier collection.
  • Export documentation required to ship to the customer's final port or agreed destination (Packing List, Invoice, Insurance Certificate, Dangerous Goods Note, NES Customs Entry).
  • Uploading data on courier portals to initiate collection.
  • Liaising with various outside organisations to obtain relevant documentations/permissions from courier companies to customs agents.
  • Using customer portals to notify the customer (or agent) of upcoming deliveries.
  • Initiate and drive continuous improvement within the shipping end to end process.
  • Work with various internal stakeholders.
  • Adhere to team standard work and 5S.
  • Storage and archiving of shipment files.
  • Responsible for signing off import records from a third party customs broker.
  • Calling couriers for transit updates as requested to ensure customer delivery
  • Compliance to company and departmental procedures

Outline of Competencies:

  • A strong understanding of import/export procedures, export controlled goods and hazardous/dangerous goods
  • Familiar with Incoterms (ICC 2020)
  • Familiar with UK Government trade regulations
  • Familiar with UK tariff codes
  • Familiar with FC (Free Circulation) and IPR (Inward Processing Relief)
  • Excellent Microsoft Outlook, Excel and Word skills
  • Ability to work proficiently under pressure

Qualifications and Experience required:

  • 3 years' experience in an export/import environment preferred
  • Background in Aerospace preferred e.g. EASA Form 1 release certification preferred
  • Chamber of Commerce training preferred
  • Experience working in a cross-functional team to execute the end to end shipping process

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